Has the Computer Decluttered Your Desk?

decluttered desk

“A tidy desk is a sign of a tidy mind” or at least so I have heard!

The computer manufacturers and software producers claimed that we would end up in a paperless society. Whilst that is not quite here yet there certainly has been a huge reduction in paper usage. From newspapers to postal mail paper use has dramatically gone down. But what about in the office?

In some office environments, we can say that paper usage has dramatically decreased or almost eliminated. For others, it seems that there is a 2 system method in operation. Documents are used in paper form then often duplicated or scanned later onto computer storage often creating more work than if paper only were used.

What does your desk look like? Are there files piled up like you might expect to see in a 1950’s office? Maybe your desk looks like the one in the photo above, in which case I say, “Congratulations!”

This has given me an idea for a Twitter feature. Take a photo of your desk, either tidy or untidy and share it with my Twitter account @ProfitsrGood. There are no prizes but it will be fun! Please make sure that no confidential details are shown in the photo.


5 Reasons Why You Should Rent Desk or Office Space

What are the 5 reasons why you should rent desk or office space?

If you’re a small business, a freelancer or entrepreneur with a start-up, you may have decided that home working was your best bet. But have you weighed all your options?

While commercial property leases can be daunting and long, admin heavy and inflexible there are other options out there. One that could well fit the bill is renting desk or office space in a shared or serviced office scheme.

1) No long term commitment

One of the keys to desk and office rental is the length of stay. You can usually pay month by month, instead of the usual three-plus years commitment needed on a commercial property lease.

2) Flexibility

What this short-term lease gives you is a huge amount of flexibility. First, you can usually move in right away. Second, you can leave when you need to but also renegotiate how much space you need. If you need more desks, either permanently or temporarily, you should be able to secure the extra space or move to another office that can accommodate you.

3) Ready made office

Not only can you move in immediately  but everything will already be in place to get you up and running straight away. The office will be furnished, saving a lot of possible expense, while all the standard office facilities will be in place: utilities, kitchen area, even meeting rooms and reception areas. If you go the extra mile, you may also find you get IT support, executive suites and post services.

4) No admin

The added advantage of having all these facilities on tap is you don’t have to worry about the admin associated with all these extras  from paying the broadband bill to repairing the kettle, it’s all part of the monthly price. And this extends to some of the really big hassles of office leasing, such as securing the building and paying for large dilapidation costs the kind of occasional and unexpected cost that can hit a business for six.

5) The office buzz

Finally, you’ll also tend to find you’re in an environment with like-minded individuals with their own small businesses. Office space and desk renters tend to be in creative industries such as design, programming and journalism/PR, so you’ll be introducing yourselves to a whole new bunch of opportunities both business and social. It’s common to find solutions to work problems in this kind of environment, as well as more work opportunities for your own business.

Of course there’s no guarantee its going to be rosy and sharing office space certainly isn’t for everyone. The main reasons tend to mirror those positives above, so it just depends on your outlook. For example, the thought of not picking their own office decor may send some running or not being able to choose who works in the same office as you. And then of course some businesses have security issues with sensitive data they would rather not have in a shared environment.
It’s not cheap either but at least you are paying for what you get, while having the option to opt out if you find it gets too much. For this reason alone, it seems a no brainer to look into the idea of renting office space and giving your business the professional look and feel it deserves.

About the author: Chris Marling writes on behalf of www.officegenie.co.uk, the UK’s favourite online marketplace for desk space in shared and serviced offices.


Setting Up A Home Office

Setting Up A Home Office

So you have decided to work from home and are setting up a home office. Working from home is a very cost effective way to get your business started and as long as your tenancy agreement or any covenants on your home do not prevent this then it is worth considering.

Setting Up A Home Office – Consider

Setting up a home office
Image: healingdream / FreeDigitalPhotos.net
You must consider your family circumstances before setting up a home office. If you live on your own then this is going to be relatively easy even in a fairly small home. However if you live with others then the space that you use will need to be in a place where you can work relatively undisturbed. Having children can place a strain on the family when someone works from home. Simple everyday things like listening to music or TV may have to be curtailed whilst someone is working at home. It is not very professional to be having a telephone conversation with a TV program being broadcast to the listener on the phone.

It is usually best to have a room set up as an office but if this is not practical then make sure that a corner of another room is your ‘exclusive’ office space. It is possible to buy furniture that can look good in a living room and at the same time be a work station. There are times when you need to get away from work to have some relaxation so a separate room or a place where work can be hidden can be helpful to making sure that you have some downtime from the business.

Setting Up A Home Office – Equipment

For the most part you may well have some equipment that you have been using for personal use such as your computer and printer. When choosing equipment you need to make sure that it will fit in with the space that you have available or at least can be easily stored away if you are using a room for two purposes.

One essential piece of equipment is a comfortable office chair that will enable you to work for long periods and not be tempted to go and find a more comfortable chair elsewhere in your home. Setting up a home office can be done with secondhand equipment so do look around for bargains. There are also many businesses that close down and auctions and specialist sellers of bankrupt business stock can be a good place to find equipment to set up your home office.

Setting up a home office can be fun but remember that this is going to be your place of work and so you need to create an environment that will be conducive to being productive. You may be physically at home but mentally you need to be at work and doing things for your business to succeed. Make sure that you have enough storage space for your files and all those pieces of equipment that build up over time.

Working from your home office can sometimes become lonely and so it would be good to spend some time working with others at a Jelly near you to get some human contact.

Now you have read this article it would be good to hear how you got on setting up a home office.